President:
Marie Gibbons mgibbons@isd318.org

Vice President:
Karla Greiner kgreiner809@hotmail.com

Secretary:
Kim Prestidge krisp@paulbunyan.net

Treasurer:
Len & Phyllis Brown plbrown70@mchsi.com

Past President:
Karen Benson krfb@hotmail.com

Board Members:
Mary Dorholt mdorholt@paulbunyan.net
Marlene Mixa marlene.mixa@upm-kymmene.com
Mary Pehrson pehrson@northlc.com
Steve Benson spbevets@hotmail.com
Dawn Frick manitoda@mchsi.com
Tina Karges tkarges@mchsi.com
Tom Karges tkarges@mchsi.com

GRAND RAPIDS BAND BOOSTERS MINUTES

May 2007
July 2007
Sept 2007
Nov 2007

Band Booster's Bylaws:

BYLAWS GRAND RAPIDS BAND BOOSTERS ASSOCIATION

2002 REVISED BYLAWS

OF

GRAND RAPIDS BAND BOOSTERS ASSOCIATION

ARTICLE I NAME

 This organization shall be known as the Grand Rapids Band Boosters Association, ("GRBBA")

ARTICLE II. PURPOSE

Section 1. The GRBBA is organized exclusively for charitable, educational and benevolent purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code.

Section 2. The primary purpose of the GRBBA is to encourage and promote the educational activities of School District #318 High School Band Program,

 A.To encourage and promote community support for the School District #318 High School Band Program.

 B.To promote a closer parent/guardian involvement with the School District #318 High School Band Program,

ARTICLE III MEMBERS

Section 1. Parents/guardians of the High School students are automatically members of GRBBA. Membership is also open to non parent guardians of the community registering with the Secretary for membership during the succeeding twelve (12) month fiscal period. (September 1 through August 31)

Section 2. No dues shall be collected to maintain membership in the GRBBA.

ARTICLE IV. OFFICERS

Section 1. The officers of the GRBBA shall be:

A. President

B. Vice President

C. Secretary

D. Treasurer

Section 2. The President shall be the chief executive officer who is responsible for carrying out The management of the business and the affairs of GRBBA, He/She shall preside over all regular and special meetings of the board and the membership of GRBBA and shall see that all resolutions are carried into effect.  The President shall sign all legal documents and shall perform other duties that the board may prescribe.

Section 3. The Vice-President shall assume all duties of the President in the event of the absence or incapacity of the President. He/She shall be responsible for the implementation of the fundraising activities of the GRBBA and perform any other duties assigned by the board.

Section 4. The Secretary shall be the custodian of the records of the GRBBA. He/She shall file reports and minutes of the regular and special meetings in a file book to be provided for that purpose, and the same shall be preserved at the Grand Rapids Senior High as part of the record of the GRBBA.  The Secretary shall maintain the official membership rolls of the GRBBA, keep a current policy sheet, prepare the meeting agenda for all meetings, notify candidates for office of their nomination, provide notices of meetings to all members and perform all other duties assigned by the board. 

Section 5. The Treasurer shall be the financial officer of the GRBBA. He/She shall receive and disburse all monies of the GRBBA, keep accounting records, prepare reports of the financial status of the GRBBA, and perform all other duties assigned by the board.

Section 6. A term of office shall be one (1) year beginning immediately following the close of the annual meeting.

Section 7. No officer shall serve more than two (2) consecutive years in the same office. Exception may be made upon the recommendation of both the board and the Nominating Committee.

Section 8. All officers shall deliver to their successors all official material no later than the beginning of the next fiscal year.

Section 9. The board of directors may fill any vacant office for the balance of the unexpired term.

ARTICLE V. BOARD OF DIRECTORS

Section  I The board of directors shall be a minimum of twelve (12) nine (9) and a maximum of eighteen (18) twelve (12) in number, and shall include the following members:

A. President

B. Vice-President

C. Secretary

D. Treasurer

E. The immediate past President

F. Band Director(s)

G. A minimum of six (6) directors at large

Section 2. The duties of the board of directors shall be:

A. To manage the business and the affairs of the GRBBA.

B. To set dates, times and places of regular and special meetings.

C. To set agenda for all meetings of the board and membership.

D. To appoint all major committee chair people (exclusive of fundraising committee chairperson).

E. To serve as a Nominating Committee for the selection of officers each year.

Section 3. Board terms for directors at large shall be for two (2) years and shall be staggered so that approximately one half of the directors at large are elected each year.

Section 4. The board may fill any director at large vacant position for the balance of the unexpired term.

ARTICLE VI. MEETINGS

Section 1. An annual meeting of the board and the membership shall be held each year. Unless otherwise ordered by the board, the GRBBA annual meeting of the board and membership shall be held on the third Monday of September in each calendar year at such time and place as the President shall prescribe.

Section 2. The purpose of the annual meeting is to:

A. Elect officers and directors

B. Receive the annual financial report of the treasurer

C. Receive the report of the audit committee and the other committees

D. Transact any other, business that may come before the meeting.

Section 3. Special meetings of the board or membership shall be called by the Band Directors, President or by chairpersons of committees to transact any business deemed necessary.

Section 4. The following shall form part of the Order of Business and procedure at all regular and special meetings of the Association:

A. Call to order

B. Minutes

C. Communications

D. Treasurer's report

E. Old Business

F. New Business

G. Closing

Section 5. A quorum for a meeting of the board shall be a majority of

all directors.  Except as otherwise specified in these by-laws, action may be taken at any meeting by a majority of those present and eligible to vote.

ARTICLE VII ELECTIONS

Section 1. Nominations shall include:

A. A slate of one candidate for each position from the nominating committee

B. Nominations from the floor with previous acceptance of the nominee

Section 2. Election of officers and directors shall be by written

ballot, prepared by the secretary.  The written ballot may be dispenses with and a voice vote taken if there is no more than one (1) candidate per office.

Section 3. Each office shall be on a separate ballot.

Section 4. Members must be present at the meeting to cast a vote, and a majority of all votes cast for each position shall be necessary to elect.

ARTICLE VIII COMMITTEES

Section 1. GRBBA shall have the following standing committees:

A. Audit Committee

B. ByLaw Committee

C. Budget Committee

D. Fundraising.Committee

E. Nominating Committee

F. Public Relations Committee

Section 2. Special Committees shall be formed for the purpose of organizing or researching areas to further the activities of GRBBA.

Section 3. The president, with board approval, shall determine the duties of the standing‑committees.  Each standing committee will elect a chairperson who shall report to the board.

Section 4. The president, with board approval, shall determine the composition and duties  of the special committees.  Each special committee shall elect a chairperson who shall report to the board.

ARTICLE IX. COMPENSATION

No officer, director, or member shall receive compensation from GRBBA for the performance of the duties specified.

ARTICLE IX – DISSOLUTION

In the event of the dissolution of the GRBBA, all remaining monies will be turned over to the ISD #318 High School Band Fund.

ARTICLE XI. BYLAW AMENDMENTS

Section , 1.   These by-laws may be amended by a majority vote of members present and eligible to vote at a regular business meeting held subsequent to a regular meeting, at which, notice, in writing, providing for such amendment shall have been given and regularly read.

Section 2. The rules contained in the current edition of "Robert's Rules of Order, Newly Revised"  shall govern the GRBBA in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of order the GRBBA may adopt.

Date:    9/21/98                                                 Jodi Buescher, President

Date:    9/21/98                                                 Arlene Helvig, Vice-President

Date:    9/21/98                                                 Vicki Maurer, Secretary

Date:    9/21/98                                                 Phyllis & Leonard Brown, Treasurers

POLICY SHEET

1. Responsibilities of standing committees

A. The ByLaw committee shall annually review the bylaws and recommend any necessary change to 1hr.board. This committee should consist of two board members and one at large member.

B. The audit committee shall annually arrange an internal audit of the treasuar's books within one month of the annual meeting.

C. The nominating committee shall meet prior to the annual meeting for the purpose of preparing a slate of officers for the upcoming election. 

D. Fundraising Committee – vice President as chairperson is responsible for overall fundraising projects and shall appoint individual project chairpersons (PCP's).  These PCP's may appoint their own committee.  IN addition, PCP's should report back to the fundraising chair/VP.  PCP's are responsible for finances of project and must deposit with the treasurer as collected.  Publicity expenses subject to executive approval.  Records must be kept and filed in Band Booster file.  A final report must be submitted at the end of the project.  (Included in this report should be finances, contact people, and recommendations.)  It is recommended that any non-typical projects be approved by the board.

E. The budget committee shall annually prepare a budget to be approved by the board prior to the annual meeting.  (This should be comprised of the directors and the treasurer.)

2. Individual committee members are reminded to stay within committee and follow the chain of command.  

3. The treasurer's accounting records shall include a ledger to checkbook balance.

4. A trip committee shall be established to include:

A. Transportation

B. Lodging

C. Meals

D. Activities

E. Chaperones 

5. A newsletter should be published periodically to keep members informed.

6. A historian shall keep a record of band activities.